Accounts Payable Manager
Title: Accounts Payable Manager
Industry: Biotech and Pharmaceuticals
Location: San Gabriel Valley
Overview: Pacific Executive Search has been engaged on a search for an Accounts Payable Manager in the San Gabriel Valley area. As the Manager of Accounts Payable, you would have the opportunity to lead a collaborative team and play a key role in the growth and integration of a biotech and pharmaceuticals company. With a focus on developing and implementing Accounts Payable systems, procedures, controls, and policies, you would be able to take on new responsibilities and contribute to the success of the organization while working in a dynamic and fast-paced environment. Additionally, the company offers the potential for remote or hybrid work arrangements, providing you with a better quality of life and work-life balance.
Description:
**Responsibilities**
- Lead and supervise staff to ensure accurate and timely processing and payment of vendor obligations while maintaining internal controls and compliance requirements.
- Review accounts payable documents for accuracy, completeness, and adherence to policy, including vendor statements.
- Monitor team performance and productivity, analyzing trends and reporting statistics, with discretion and creativity in managing diverse assignments.
- Demonstrate advanced knowledge of system functions impacting daily workflow and department processes.
- Investigate, analyze, and resolve complex payment and vendor issues, including communication with vendors and reconciliation of invoices.
- Identify opportunities to streamline processes, automate tasks, and enhance productivity.
- Provide leadership and support for projects affecting accounts payable processes.
- Implement and assess SOX controls and accounting policies and procedures.
- Prepare and oversee internal and external audit PBCs related to accounts payable, and participate in audit walkthroughs.
- Manage month-end and year-end closing processes to ensure timely and accurate financial reporting, including journal entries, reconciliations, and variance analysis.
- Collaborate with other departments to support internal and external customers, driving change and influencing organizational goals.
- Act as a liaison with external parties, such as auditors and government agencies, to meet information needs and maintain proper records.
**Qualifications**
- Bachelor's degree or equivalent education and experience.
- Minimum of 5 years of managerial experience.
- Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook, with knowledge of Internet use for business purposes.
- Preferred familiarity with NetSuite and Corpay.
- Demonstrated leadership and interpersonal skills.
- Ability to develop and improve systems/processes to ensure compliance with company policies and enhance efficiency.
- Strong teamwork skills and ability to work under tight deadlines.
- Experience handling confidential information with tact and diplomacy.
- Excellent organizational and follow-up abilities.
- Capacity to manage multiple tasks and projects while meeting deadlines and maintaining composure under pressure.
- Effective problem-solving skills, including analyzing situations, identifying patterns, and addressing underlying issues.
- Ability to thrive in a fast-paced, deadline-driven environment with high workloads.
- Drive for results, focusing on service, quality, and continuous improvement.
- Proficient verbal and written communication skills, with a willingness to share and receive information across all organizational levels.
- Commitment to teamwork and achieving organizational goals through collaboration.
- Customer service orientation, understanding and exceeding client/customer needs and expectations.
- Strong planning and organizational skills.
- Analytical and problem-solving capabilities.
- Physical ability to sit/stand for extended periods, perform repetitive motions, and lift up to 15 pounds.
- Majority of work performed in a desk/cubicle environment.