Accounts Payable Specialist
Title: Accounts Payable Specialist
Industry: Biotech and Pharmaceuticals
Location: San Gabriel Valley – Hybrid
Overview: Pacific Executive Search has been engaged on a search for an Accounts Payable Specialist in the San Gabriel Valley area within the Biotech and Pharmaceuticals industry. As an Accounts Payable Specialist, you would have the opportunity to take on new responsibilities by ensuring the accuracy of invoices, payment terms, and amounts prior to payment, playing a crucial role in the quality control process of the AP function. This role offers a hybrid work environment, allowing for flexibility and a better quality of life, while providing the chance to work with cutting-edge technology and contribute to a company that is constantly expanding and improving its genetic reference library.
Description:
**Responsibilities**
- Input invoices into Netsuite for payment to appropriate general ledger account.
- Review invoices for proper documentation and approval before processing payments.
- Monitor accounts payable aging to ensure timely payments.
- Handle 3 way P.O. matching invoices.
- Prioritize invoices based on cash discount potential and payment terms.
- Process check requests.
- Audit and process credit card bills.
- Review and process employees’ expense reports.
- Match invoices with checks and distribute accordingly.
- Maintain 1099 records.
- Ensure internal control responsibilities are met.
- Communicate with vendors and address inquiries.
- Reconcile vendor statements and resolve discrepancies.
- Assist with month end closing procedures.
- Keep files and documentation accurate and in compliance with company policies.
- Provide audit support and collaborate with auditors on AP related matters.
- Support other projects as required.
**Qualifications**
- 1 – 2 years of Accounts Payable experience in a public company with quarterly filing obligations.
- Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
- Proficiency in Excel and Word, 10-key by touch, experience with QuickBooks or NetSuite is a plus.
- Thorough understanding of relevant accounts payable/general ledger systems and procedures, financial chart of accounts, and corporate protocols.
- Strong sense of responsibility.
- Well organized and proactive self-starter.
- Ability to follow standard filing procedures.
- Detail-oriented, professional, and reliable.
- Strong organizational and time management skills.
- Effective verbal and written communication skills.
- Professional interaction with employees and vendors.