Accounts Payable Supervisor
Title: Accounts Payable Supervisor
Industry: Biotech and Pharmaceuticals
Location: San Gabriel Valley – Hybrid
Overview: Pacific Executive Search has been engaged on a search for an Accounts Payable Supervisor in the San Gabriel Valley area within the Biotech and Pharmaceuticals industry. As the Accounts Payable Supervisor, you would have the opportunity to take on new responsibilities by managing a team, overseeing daily operations, and contributing to process improvements. This role offers a location in the San Gabriel Valley, as well as the potential for remote or hybrid work, providing a quality work-life balance within the organization. You should be excited about the opportunity to work in a fast-paced environment, collaborate with internal stakeholders, and contribute to the success of the accounts payable department.
Description:
**Responsibilities**
- Supervise a team of Accounts Payable Specialists, ensuring tasks are completed on time and accurately, and internal control procedures are followed.
- Provide necessary training and conduct performance evaluations.
- Contribute to process and procedure development to enhance department efficiency while maintaining internal controls.
- Manage the AP shared Mailbox to ensure timely processing of invoices and approvals.
- Communicate with vendors and internal partners to address any issues.
- Oversee the Credit Card Program, reconciling monthly statements to the General Ledger.
- Review transactions for proper approvals and attachments, processing payments promptly.
- Handle stale dated checks biweekly and complete reissues as needed.
- Assist in processing various types of invoices and ensure proper coding to the general ledger.
- Ensure completion of A/P disbursement runs, including checks, wires, and ACH payments.
- Utilize the Company's PO system for three-way matching and resolving discrepancies.
- Respond to vendor inquiries promptly and maintain vendor relationships.
- Review vendor statements and credit memos, maintaining records and resolving issues.
- Research and resolve open receipts over 60 days old before month end.
- Prepare journal entries for month-end accruals and account reconciliations.
- Assist with Quarterly and Yearly Reporting and preparation of 1099 forms.
- Provide support for all other accounts payable and division functions as required.
**Qualifications**
- Associate degree in business or related field and seven (7) years of accounts payable experience preferred.
- Two years of lead or supervisory experience, or equivalent combination of education and experience.
- Experience with general ledger account reconciliations and month-end closing processes.
- Proficient in 10-key and alpha/numeric data entry.
- Working knowledge of Microsoft Office Suite and ability to learn new accounting software.
- Understanding of general accounting principles, internal controls, and disbursement experience.
- Ability to identify areas for process improvement and handle confidential information with discretion.
- Strong organizational and follow-up skills, with the ability to work effectively with diverse groups of people.
- Drive for results, effective communication, teamwork, and customer service focus.