Assistant Director of Finance

• Location: South Bay, California
• $100000 base salary
• Type: Direct Hire
• Job #1632
• Salary: $100,000 - $115,000

Title: Assistant Director of Finance

Industry: Services and Legal

Location: South Bay

Overview: Pacific Executive Search has been engaged on a search for an Assistant Director of Finance. In this role, you will take on new responsibilities in payroll and labor management while working closely with various departments to optimize costs, all set against the beautiful backdrop of the South Bay. This position offers significant opportunities for career growth, allowing you to advance your skills in a dynamic hospitality environment.

Description:

Responsibilities

• Conduct weekly labor meetings and collaborate with all departments to proactively forecast and manage labor expenses.
• Generate standard and custom payroll reports as required.
• Authorize weekly gratuities submitted by various departments.
• Be prepared to process bi-weekly payroll when necessary.
• Oversee the Labor Management System, including forecasts, staffing guides, schedules, and distribution of management information.
• Assist with month-end closing by preparing payroll-related journal entries and reconciliations.
• Support the Director of Finance in preparing all monthly and annual financial statements, providing insights and answers regarding the general ledger.
• Contribute to the preparation of property budgets, capital budgets, and business plans as needed.
• Proactively collaborate with the Director of Finance to troubleshoot property cost controls and enhance revenue.
• Ensure comprehensive knowledge of all job responsibilities of direct reports to facilitate effective training and support.
• Be ready to perform the duties of direct reports in cases of absence or turnover.
• Work with the Director of Finance to implement tailored evaluations, career planning sessions, and collaborative goal setting.
• Foster a “service culture” among Finance and Accounting staff.
• In collaboration with the Vice President of Finance and Director of Finance, manage and enforce internal controls and standard operating procedures.
• Create a positive and productive work environment.
• Keep the Director of Finance updated on the status of issues, successes, and challenges, and undertake special projects as needed.
• Direct and ensure the accurate execution of accounting practices, maintenance of financial records, and timely preparation of financial reports.
• Utilize standard reporting and insightful metrics to drive continuous improvement within the organization.
• Possess a solid understanding of operational and back-office systems, as well as Microsoft Office products, to assist staff with training and support.
• Assist the Director of Finance in completing the year-end audit process.
• Complete assigned balance sheet reconciliations and audit documentation.
• Ensure compliance with relevant tax laws and timely filing of local and state tax returns.
• Complete assigned balance sheet reconciliations following established corporate formats, standard operating procedures, and GAAP.

Qualifications

• This role will primarily focus on payroll and labor management.
• Proficiency in Excel is required.
• Demonstrated success as a team member in a dynamic finance organization within the hospitality industry.
• Must be an effective leader, well-organized, proactive, and committed to quality, accuracy, and timeliness.
• Detail-oriented and entrepreneurial, with a hands-on approach to tasks.
• Possess analytical skills to assess business performance, identify opportunities, and develop solutions.
• Strong team player with excellent communication skills, comfortable addressing challenging issues directly.
• Professional and ethical, demonstrating integrity, loyalty, tact, sound judgment, and diligence.
• Adaptable to change, open to new ideas, and willing to take on additional responsibilities in a deadline-driven environment.
• Goal-oriented, focused on growth and quality, and committed to driving results while embodying the company’s guiding principles.
• Effective written, verbal, and listening skills, showing respect and constructive interaction with associates at all levels.
• Proactive in defining roles and responsibilities, and in mentoring and coaching finance team members.
• Sets a positive example and motivates others towards key objectives.
• Resilient in the face of challenges, maintaining determination and resolve.
• Keeps priorities in focus and evaluates all factors before making decisions.
• Consistently seeks solutions and advocates for continuous process improvement and best practices.
• Demonstrates urgency and commitment to deliverables and deadlines, responsive to owners, guests, and employees.
• Takes the initiative in leadership, communication, service, and problem-solving.