Sr AP Specialist
Title: Sr AP Specialist
Industry: Software
Location: San Fernando Valley – Hybrid
Overview: Pacific Executive Search has been engaged on a search for a Senior Accounts Payable Specialist who will drive accuracy and efficiency within the Holding Company Finance Team. The candidate's expertise in managing vendor invoices, refining payment cycles, and optimizing accounts payable processes will be crucial in this role. As pioneers in game commerce, Pacific Executive Search untangles the complexities of global distribution, marketing, and monetization, empowering partners to expand their audience, engagement, and revenue. If the candidate is an ardent and seasoned accounts payable expert looking to make a mark in a vibrant finance team, Pacific Executive Search wants them to join as a Senior Accounts Payable Specialist. The candidate will be part of the finance dream team, propelling the company forward in its journey of success and growth.
Description:
Responsibilities:
– Oversee the entire Accounts Payable process and serve as the expert for the purchase to pay function
– Stay updated on best practices in Accounts Payable
– Ensure timely and accurate entry of invoices into the system, with proper approval and coding
– Adhere to payment terms defined by vendor contracts or corporate policy
– Maintain a schedule of recurring payments
– Prepare the weekly check-run file and validate all invoices and approvals
– Manage communication with vendors and internal stakeholders to resolve issues promptly
– Handle new vendor setups and collect necessary documentation
– Prepare month-end close accrual entries and review P&L for accuracy
– Perform month-end close activities, including account analysis and reconciliation
– Complete annual 1099 reporting requirements
– Develop and implement systems, policies, and procedures to improve workflow efficiency
– Strive to automate manual AP processes
– Assist with ad hoc and special projects as needed
Qualifications:
– Bachelor's Degree in Accounting, Finance, Business, or a related field
– At least 5 years of progressive experience in accounts payable, with a minimum of 2 years in a senior or lead role
– Strong knowledge of payables procedures and full cycle accounting practices
– Previous experience in process improvement and development
– Ability to thrive in a fast-paced environment and manage multiple projects with strict deadlines
– Excellent teamwork skills and ability to work independently
– Resourceful problem solver
– Detail-oriented, accurate, and dependable
– Customer service mindset when interacting with partners, vendors, and employees
– Self-motivated and proactive in taking on new projects
– Experience with ERP systems, preferably NetSuite
– Proficient in Concur, ADP, Google Workspace, and Excel
A plus if:
– Experience in an organization with an entrepreneurial mindset
– Experience in the video game industry, e-commerce, or fintech.